Administrative Assistant Job at Berman, Gainesville, FL

bXVHd0pQS2huS3hCUHczVUY0Nmc4L3BwekE9PQ==
  • Berman
  • Gainesville, FL

Job Description

Job Title: Administrative Assistant
Position: Full-time for a healthcare facility
Compensation Range: $45,000 - $50,000

 

Job Summary

The Administrative Assistant will work onsite at the Oakmont Clubhouse, reports to and works closely with the Amenity manager. In instances where the Amenity Manager is out of the office acts as his/her back up.

The position requires the ability to manage day-to-day assignments, projects, resident requests, issues, activities and events. Strong interpersonal communication and writing skills as was as proficiency in customer service are essential in this position. As an administrative Assistant you will work closely with residents and their families, vendors, contractors, property managers and board members on a routine basis.

 

Position Responsibilities

  • Adhere to the highest standards of performance.
  • Ensure adherence to the districts governing Documents and Amenity rules and policy.
  • Maintain and safe-store documents per employer standards.
  • Possess the ability to work independently or as part of a team.
  • Organize time effectively and balance competing work demands in a self-sufficient manner.
  • Demonstrate the ability to logically analyze situations, problems and requests in order to ensure they are corrected in a timely manner and where appropriate recommendations are made to ensure they do not recur.
  • Continually assess operational processes, procedures, etc. with a view to recommend and implement process improvements.
  • When called upon Act as back up to the Amenity Manager when he or she is out of the office
  • Keep the Amenity manager and property managers apprised on urgent matters as well routinely provide status updates on issues and projects assigned.
  • Interact with residents, guests and potential homeowners in a professional, polite and welcoming manner.
  • Establish and maintain good relationships and communicate effectively with residents and their families.
  • Respond to resident requests in timely and efficient manner
  • Escalate and document problems and or incidents to both the Amenity and District managers immediately after the situation is under control, no later than same day.
  • Provide for ongoing communication with residents keeping them apprised on activities, events and Issues that have an impact on the community or residents use of the Amenities.
  • Track, document and report on vendor performance.
  • Perform monthly audit on Landscaping care in all common areas throughout the community.
  • Assist Amenity manager in developing and implementing Lifestyle programs that reflect the varied interest of the residents and provides enriching social opportunities.
  • Learn and manage varied systems within the Amenity center including, Security, Access control, Audio and Visual technology and Berman Property management systems.
  • Provide website content updates and produce weekly email blast.
  • Update and maintain an online event calendar
  • Oversee private event reservations and club activity schedules
  • Facilitate a walkthrough with members who reserve clubhouse facilities.
  • Inspect the facility space after each event and rental, report any issues or damage to both the Amenity manager and District manager.
  • Conduct tours of Oakmont’s Clubhouse and Amenities to potential homeowners.
  • Additional duties as assigned by the Amenity Manager

 

Key Skills and Qualifications:

  • Excellent interpersonal and communication skills.
  • Ability to remain calm and professional under pressure.
  • Strong problem-solving skills and the ability to make sound judgments.
  • Ability to work independently and as part of a team.
  • Customer service experience, preferably in a related field.
  • Ability to understand and enforce community rules and regulations.
  • Computer proficiency.
  • Experience working with board and creating/managing budgets

Job Tags

Full time, For contractors, Immediate start,

Similar Jobs

Oregon Episcopal School

Chief Advancement Officer Job at Oregon Episcopal School

 ...mission and focus into the future. The School is seeking a Chief Advancement Officer to lead the work of the Advancement Office in supporting the...  ...; the ability to connect and engage effectively across a diverse constituency; and a willingness to serve as a fundraising coach... 

Tri-S Recruiters, Inc.

NetSuite Implementation Consultant Job at Tri-S Recruiters, Inc.

My client is a managed Services Consulting Company with over 2500 employees Worldwide.Be part of a growing and dynamic team. They offer...  ...different benefit plans to choose from.They are building a NetSuite Practice and adding to their already established team.Looking... 

Memorial Sloan Kettering Cancer Center

Attending Interventional Radiologist, Department of Radiology Job at Memorial Sloan Kettering Cancer Center

 ...scientists and clinicians who will carry our mission forward both at MSK and around the globe. Exciting Opportunity: Attending Interventional Radiologist We are seeking a talented Interventional Radiologist to join our dynamic team in the Department of Radiology. This... 

Cal Services

Package & Delivery Driver Job at Cal Services

 ...Established FedEx Contractor in New Jersey is hiring an evening Package and Delivery Driver. Hours are 4pm until 9pm, with extra hours available. We are looking for a responsible Employee to ensure timely distribution of packages promptly to our customers. You will represent... 

Select Specialty Hospital - Flint

Chief Nursing Officer (CNO) Job at Select Specialty Hospital - Flint

Overview: Critical Illness Recovery Hospital CHIEF NURSING OFFICER (CNO) At Select Specialty/Regency Hospitals, a division of Select Medical, we care for chronically and critically ill or post-ICU patients who require extended hospital care. Select Medical employs...