Job Description

The Administrative Assistant II reports to the Executive Assistant to the Co-CEO’s and works closely with other administrative staff to ensure the smooth operation of the Company. This role is responsible for supporting the efforts of the Business Development department leadership through heavy and frequent calendaring, complex travel coordination, timely expense reconciliation, and meeting support. It is also responsible for inbound phone calls, receiving office visitors, catering orders, requesting office maintenance, maintaining the cleanliness and preparation of common areas, assisting with company events, and other projects or tasks as assigned. This position provides leverage to the Executive Assistants and may provide backup support as needed during their absences.

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

• Exercise a high level of professionalism, discretion and confidentiality when working with staff, projects, and proprietary information.
• Coordinate both local and off-site Lunch & Learn events for Business Development team.
• Create/modify security badges and maintain badge or mapping systems for West Sacramento office.
• Order, set up, and take down of catering for meetings and events.
• Answer and direct all calls made to Clark Pacific, greet and direct visitors and maintain the professional appearance of the front lobby.
• As needed, submit work orders online with Property Management for building maintenance needs.
• Maintain cleanliness and functionality of the kitchen/common area, including making coffee, cleaning the coffee pots, and stocking kitchen supplies.
• Maintain orderliness of storage rooms, keeping an inventory of content.
• Maintain coffee and beverage stock in executive workspaces.
• Occasional expense reconciliation for various credit card holders.
• Support department projects and initiatives which may include but is not limited to, data entry, tracking survey responses, placing orders, .
• Flexibility in hours when schedule requires (early meetings, evening events, weekend company events).
• Other duties as assigned.

Experience and Education:

• 3 years of experience as an administrative assistant to mid-level leaders is required.
• Familiarity with construction/manufacturing industries is preferred.
• Valid CA Driver’s License is required.

Core Values:

• Determination: Meet challenges head on!
• Innovation: Always look for better!
• Well-Being: Seek the success, health and happiness of all!

Benefits:

• Competitive compensation, being paid on a weekly basis.
• Health, Dental and Vision Insurance with the options of using Kaiser and VSP for vision!
• Medical FSA
• Dependent Care FSA
• Employer paid life insurance paid by Clark Pacific
• Voluntary Ancillary Benefits such as Critical Illness, Accident Insurance and Whole life insurance.
• 401k matching 100% of the first 3%, then 50% of the next 2%
• Membership to our local gym

*Benefits will be subject to a waiting period*

Interested? Want to learn more? If you’re a hard-working nice person who is smart and curious, and think that this position is right for you, we want to hear from you. Please apply and let’s begin the journey. Welcome to Clark Pacific. Let’s do great things together!

Clark Pacific is an Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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