Job Description
APPLICATIONS FOR THIS POSITION WILL BE ACCEPTED UNTIL THE POSITION HAS BEEN FILLED.
MONTGOMERY COUNTY RESERVES THE RIGHT TO CLOSE THIS POSTING WITHOUT NOTICE.
Department: County Clerk's Office - Records Archive
Job Grade: 104
Civil Service: Not Applicable
Shift Hours: Monday - Friday (8:00am - 5:00pm)
Primary Job Duties
- Responsible for assembling, cataloguing, preserving and managing valuable collections of historical information
- Responsible for the care and management of permanent collections of information that are intended to preserve the past and allow others to discover it
- Manage the protection of documents from the time of filing through indexing, binding, storage
- Keep records on storage capacity of office
- Allocate space for both incoming acts and existing
- Report to County Clerk on preservation needs of collection. Recommend procedures and preservation projects, assessing costs. Oversee management of user community
- Make recommendations for preservation, repair, and storage of records. Including devising a plan for these offices to follow, assisting with its execution, and reporting on progress
- Observe system of use and copying for areas of weakness. Plan for security of records. Make disaster plans for office, allocating tasks for categories of staff. Oversee execution of plan in time of emergency
- Responsible for research of available grants for records preservation and digitization
- Work with a wide variety of public and private sector organizations building key relationships
- Perform any other duties as assigned or required
Education, Experience and Skill Requirements
- Bachelor's Degree/4 years of college (required) or higher preferred in History, English, Law, Information Management and/or Business Administration, Information Science or an equivalent combination of education and experience managing and processing archival collections
- Experience in program management for record retention, experience in analyzing documentation operations and processes, must be able to apply knowledge of records management principles/ standards and policy management
- Must demonstrate strong communication and organizational skills and attention to detail
- Ability to prioritize work assignments
- Strong ability to establish and maintain effective working relationships with co-workers and others. Work independently and with a team • Ability to prioritize work assignments
- Must perform all duties in a professional, proficient and pleasant manner
- Must be punctual and maintain regular and predictable attendance
- Preferred certifications include: Certified Archivist, and/or Arrangement & Description (A&D) Certificate and/or Digital Archives Specialist (DAS)
- Certificate from the Society of American Archivists, Project Management Professional Certification
- Certified Business Analysis Professional (CBAP), Google Data Analytics Professional Certificate, Professional Researcher Certification (PRC), (ARMA) Association of Records Managers and Administrators Certificate
- Certificates of training from National Association of Government Archivists (NAGAR), (PRIA) Property Records Industry Association, (TSLAC) Texas State Library and Archives Commission and/or any data science certifications.
- Must pass a background security screening ($39.05)
After receiving a conditional offer of employment, applicant must pass a drug screen (1/2 cost = $20.00, responsibility of applicant) and may need a physical agility test (1/2 cost = $22.50, responsibility of applicant) before becoming an employee of Montgomery County.
Montgomery County provides equal employment opportunities to ala employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Montgomery County Texas
Job Tags
Permanent employment, Local area, Shift work, Monday to Friday,