Business Administrator Job at Brooksource, Glen Allen, VA

bmVxeUkvZXRrcXhFUFF6ZEY0K3A5djFxeEE9PQ==
  • Brooksource
  • Glen Allen, VA

Job Description

Business Administrator

12-month Contract-to-hire

Glenn Allen, VA

Hybrid: On-site (Tuesday-Thursday), Remote (Monday/Friday)

Job Summary

Brooksource’s Fortune 200 Energy/Utility client is seeking a Business Administrator to provide advanced clerical, administrative, and secretarial support to ETSI leadership and departmental staff. Responsibilities include managing day-to-day office functions, supporting internal processes, and assisting with onboarding, procurement, and event coordination. The role involves interaction with internal teams, vendors, and new employees, ensuring seamless operational support and adherence to company policies and procedures.

Primary Responsibilities

  • Perform general administrative duties including answering calls, scheduling appointments and meetings, processing mail/faxes, maintaining office supplies, and composing correspondence.
  • Assist with onboarding processes including Form I-9 verification, NERC training, and access setup for new hires and interns.
  • Support meetings and events by organizing logistics for team gatherings, luncheons, and conferences.
  • Order and maintain inventory of office supplies and equipment, coordinating with vendors and internal systems.
  • Provide support for IT coordination and equipment management, ensuring the readiness of laptops and other technology for staff and interns.
  • Help with intern programs, including onboarding, off-boarding, and program support.
  • Process and track purchasing requisitions and invoices using SAP; maintain WBS numbers and ensure compliance with financial guidelines.
  • Support Supply Chain in coordinating and tracking contract and purchase timelines.
  • Arrange travel for supervisors, managers, and directors, including booking transportation and lodging.
  • Assist in compiling and distributing monthly ETSI organizational charts.
  • Distribute interoffice mail and ensure proper handling of incoming/outgoing communications.
  • Manage facilities ticket tracking system to coordinate and monitor requests for maintenance, moves, and repairs.

Knowledge, Skills, and Abilities (Minimum Requirements)

  • Minimum of 3-5+ years of directly related administrative experience.
  • Proficient in collecting, compiling, and analyzing data and information.
  • Strong written and verbal communication skills.
  • Skilled in using computerized and standard office equipment.
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Working knowledge of SAP for procurement and budgeting support.
  • Ability to understand and follow company policies and procedures.
  • Demonstrated clerical and administrative proficiency with attention to detail and accuracy.

Education (Minimum Requirements)

  • High School Diploma or GED required.

Working Conditions

  • Office environment (76%–100%); travel up to 25% may be required.

Job Tags

Contract work, Internship, Remote job, Monday to Friday,

Similar Jobs

CORL Technologies LLC

Project Managers (Chamblee) Job at CORL Technologies LLC

Project Managers CORL Technologies, LLC CORL Technologies, LLC seeks Project Managers in Chamblee, GA to wrk w/Prod Ownrs to detrmn & mng crss-team depndncs. 100% telcom prm. Apply Ref#48632

Lake County Government

Appraiser I Job at Lake County Government

 ...Job Title: Appraiser I Department: Assessor's Office Reports To: County Assessor Classification: Full-Time, Non-Exempt Compensation Range: $44,000 - $49,000 annually DOE Benefits: Employee Benefits | Lake County, CO Position Summary Appraiser... 

Cambridge Security Services

Concierge-Unarmed Security Officer Experience required Job at Cambridge Security Services

 ...Concierge / Unarmed Security Officer Cambridge Security Services (License #B2800283) Job Type: Full-Time 32 hours weekly Shift: 1500-2300 Walk-ins Welcome! Paid Training & Full Uniform Provided (pants, belt, shirts, duty gear, and hat) Starting... 

Centene Corporation

Health Coach - Wellness Job at Centene Corporation

 ...million members. Centene is transforming the health of our communities, one person at a time....  ...change+ Provides telephonic support and coaching for members on ongoing wellness care...  ...Physical Therapist, Respiratory Therapist, RN, Master's in Behavioral Health or Health... 

ASM Global

Event Security Job at ASM Global

 ...ASM Global, the leader in privately managed public assembly facilities, has immediate openings for Event Security at Old National Events Plaza. This position is responsible for maintaining high security standards before, during and after events, including theatre shows...