Job Description

Job Description

We are seeking a detail-oriented and organized Document Control Specialist / Administrative Assistant to support document management and data entry processes. This role is critical in maintaining efficient filing systems, ensuring supplier transparency, and supporting cross-functional teams. The ideal candidate will demonstrate proficiency in Microsoft Word and Excel, strong organizational abilities, and a proactive mindset toward learning new technologies.

Responsibilities

Document Management

• Organize, file, and archive physical and digital documents systematically.
• Develop and maintain naming conventions and categorization for easy document retrieval.
• Conduct routine audits to verify document accuracy and compliance with company standards.

Data Entry

• Enter and maintain accurate data in multiple systems.
• Track and update supplier information to ensure transparency and compliance.

Software Proficiency

• Utilize Microsoft Word for creating, formatting, and editing documents.
• Use Microsoft Excel for data analysis, including formulas, pivot tables, and charting.

Collaboration and Support

• Collaborate with team members and departments to support projects and resolve issues.
• Participate in meetings and contribute insights and suggestions to improve processes.

Learning and Development

• Take initiative to learn new programs, particularly document approval platforms.
• Stay informed of industry best practices in document management and data handling.

Education

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred.

Experience

• Previous experience in document management and data entry required.
• Administrative or Quality Assurance background is a plus.

Additional Information

• Proficiency in Microsoft Word and Excel required; knowledge of other applications is a plus.
• Must have excellent attention to detail, organizational skills, and the ability to multitask.
• Strong communication and teamwork skills are essential.
• Willingness and ability to quickly learn new software systems.

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