Document Notary Specialist Job at Dexian, Plano, TX

bmUreEpmS2hscVZEUHd6VUhJK3A5L3ByekE9PQ==
  • Dexian
  • Plano, TX

Job Description

We are seeking a detail-oriented and highly organized Documentation Specialist to manage, process, and maintain critical business documents with accuracy and legal compliance. This role requires an active Texas Notary Public Commission, as the specialist will regularly notarize documents related to contracts, legal records, financial transactions, and other business needs.

The ideal candidate will be experienced in handling confidential information, possess excellent written communication skills, and have a thorough understanding of document control and notarial responsibilities in the State of Texas.

Key Responsibilities:

  • Prepare, review, and manage a wide range of documents including contracts, agreements, affidavits, and regulatory forms.
  • Notarize documents in compliance with Texas state laws and company policies.
  • Maintain accurate logs and records of notarizations and document activities.
  • Assist departments with formatting, organizing, and archiving electronic and physical documents.
  • Coordinate document reviews, approvals, and signatures with internal and external stakeholders.
  • Ensure document retention practices meet state regulations and company policies.
  • Support audits, legal reviews, and compliance reporting by providing relevant documentation.
  • Provide administrative support for special projects involving legal or regulatory documentation.

Basic Qualifications:

  • Active Texas Notary Public Commission (must be maintained throughout employment)
  • High school diploma or GED required; Associate's or Bachelor’s degree preferred
  • 1+ years of experience in document control, legal administration, or a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
  • Familiarity with document management systems (e.g., DocuSign, Adobe Sign, M-Files)
  • Strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to handle confidential information with discretion
  • Occasional lifting of file boxes (up to 20 lbs) may be required
  • Must report onsite Monday – Friday

Preferred Qualifications:

  • Previous experience working in legal, financial, or real estate industries
  • Knowledge of Texas notarization laws and best practices
  • Experience with compliance or regulatory documentation

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Tags

Monday to Friday,

Similar Jobs

Cristo Rey Miami High School

Assistant Principal Job at Cristo Rey Miami High School

 ...Catholic secondary schools in the country. Our mission is to educate young people of underserved communities to become men and women...  ...virtual, in-person, and hybrid lessons are executed as needed. Coordinates substitute teachers as needed. Participates fully in Cristo... 

HD Supply Facilities Maintenance

Call-Center Customer Service Representative - 10:30am Shift MON-FRI Job at HD Supply Facilities Maintenance

 ..., it is our goal to remain the industrys top technical and customer service leader. Location: 3781 Bur Wood Dr, Waukegan, IL 6008cation...  ...Must be able to pass a background/drug test High-Volume Call-Center Experience preferred Major Tasks, Responsibilities and... 

TrackFive

Travel Nurse RN - OR - $2,666 per week in West Burlington, IA Job at TrackFive

TravelNurseSource is working with Coast Medical Service to find a qualified OR RN in West Burlington, Iowa, 52655!Pay Information$2,666 per weekAbout The PositionCoast Medical Service is a nationwide travel nursing & allied healthcare staffing agency dedicated to providing... 

Green Hills Diamond Brokers

Sales Associate Job at Green Hills Diamond Brokers

 ...! Our showroom is located in the heart of Green Hills in Nashville. If you enjoy working in a team environment, love the luxury retail industry, and are passionate about creating relationships with clients in a family atmosphere, you belong with us! Responsibilities... 

Headway

Licensed Psychiatric Nurse Practitioner Job at Headway

" Licensed Psychiatric Nurse Practitioner Wage: Between $89-$203 an hour Did you know that you can build a flexible private practice on your terms as a psychiatric nurse practitioner?Whether you want to see patients alongside a full-time job or grow a full-time...