Job Description

Job Description

Under general supervision, this position is responsible for coordinating the day-to-day upkeep and event support across one or more office locations and community centers. The incumbent plans and directs routine cleaning and maintenance activities in collaboration with facilities/maintenance staff.

This position is responsible for coordinating event setup and breakdown at assigned location(s), and for providing logistical support for office relocations.

This position is also responsible for performing related duties as assigned.

Salary Range: $70,964.80 - $88,706.00

Essential functions

• Ensures that all assigned facilities and their grounds are well maintained and clean.
• Coordinates with other PHA departments and suppliers to ensure that facility systems are well maintained.
• Conducts periodic inspections of facilities to verify that maintenance and cleaning are properly completed.
• Provides logistical, janitorial and labor support in preparation for events held in assigned facilities or on facility grounds.
• Manages contractors for trash-pick-up, landscaping, snow-removal, moving & storage and other facility-related services.
• Manages the janitorial crews employed to service the assigned facilities.
• Ensures that assigned recreational areas (i.e. gyms, swimming pools, playgrounds, and similar facilities) are maintained in a clean and safe condition; performs routine inspections, including pool water testing in accordance with applicable regulations and procedures, and coordinates any maintenance and/or repair work needed.
• Ensures appropriate inventory level of cleaning materials, supplies, and equipment needed for the maintenance and cleaning of assigned facilities.
• Manages the requisition workflow and receipt of supplies and services for assigned facilities.
• Serves as the primary point of contact for assigned facilities and manages the service order workflow for all worked completed.
• Oversees the execution of office relocations and coordinates all furniture moves PHA-wide.
• Records Retention services; Moving & Storage Services
• Coordinates event support at assigned facilities and may provide support at other locations as needed, including setup and breakdown activities.
• Prepares daily assignments, schedules and assist in the execution of special and periodic cleaning.
• Monitors staff performance and reviews work for quality, timeliness, and compliance with established standards and procedures; documents poor performance and areas of concern, and brings them to the attention of management.
• Maintains project documents and files; ensures all required documents are retained in accordance with established protocols.
• Prepares internal and external reports as requested or required.
• Performs related activities as assigned.

Knowledge, Skills, and Abilities

• Knowledge and understanding of building systems, including HVAC, electrical, plumbing, and mechanical systems.
• Knowledge of relevant safety regulations, building codes, and environmental regulations associated with facilities management.
• Knowledge of the principals of budget management and resource allocation.
• Knowledge of the methods, procedures, and standards for records management.
• Knowledge of general office practices and the ability to operate standard office equipment.
• Ability to operate a personal computer utilizing standard and specialized software, including the Microsoft Office Suite.
• Ability to read, write, and understand blueprints and architectural drawings.
• Ability to recognize deficiencies in building and site maintenance and upkeep.
• Ability to identify, analyze, and resolve facility-related problems.
• Ability to communicate effectively, both orally and in writing, to all populations.
• Ability to interact with people of different social, economic, and ethnic backgrounds.
• Ability to establish and maintain effective working relationships with staff, PHA departments, employee groups, management, residents, vendors, and the general public.

Certifications, Clearances, and Licenses required

• Must possess and maintain a valid driver’s license throughout employment.
• Must possess or obtain Certified Pool Operation (“CPO”) certification within 1 month of hire. With prior approval, PHA will cover associated certification costs. Continued employment is contingent upon certification.

Supervisory responsibilities

• 1 – 4 nonexempt union-represented maintenance employees

Work environment

Work is primarily performed at office facilities and community centers, which may include gyms, swimming pools, playgrounds, and multi-purpose spaces. Work is performed both indoors and outdoors, with potential exposure to variable temperatures, noise, and crowded public settings.

Physical demands, Activities, Environmental Conditions

Requires regular movement throughout buildings and grounds to observe conditions, coordinate with maintenance staff, and monitor activities or events. This position may involve occasional exposure to pool chemicals such as chlorine or other treatment agents, and appropriate safety procedures must be followed.

Occasional evening or weekend hours may be required.

Travel required

Based on assignment, frequent travel to PHA facilities, offices, and community centers may be required.

Minimum education

High School Diploma or equivalent.

Minimum experience

Five (5) years of related experience in performing construction, janitorial, and/or general building maintenance work, or similar.

Alternative Qualifications

An equivalent combination of education, experience, and other factors may be considered.

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Facilities Management, Engineering, Construction, or a related field.
• Certified Facility Manager (“CFM”)
• Facility Management Professional (“FMP”)
• Experience with sustainability initiatives and energy management practices.

How to Apply:

All applications will be accepted via PHA's Jobs Board at pha.phila.gov/jobs.

About the Philadelphia Housing Authority (PHA)

Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania.

Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.

PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.

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