Middle School HIgh School Secretary Job at Berrien RESA, Benton Harbor, MI

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  • Berrien RESA
  • Benton Harbor, MI

Job Description

Job Title: Middle School High School Secretary

Job Location: Countryside Academy Middle/High School

Reports to: School Principal or Administrator

Job Summary: The school secretary is responsible for providing administrative support to the school, maintaining communication with staff, students, and parents, and ensuring the smooth operation of day-to-day office functions. This role requires excellent organizational, communication, and customer service skills to manage a variety of tasks efficiently.

Key Responsibilities:

  • Administrative Support: Provide administrative assistance to school leadership, teachers, and staff. This includes handling correspondence, scheduling meetings, and maintaining files.
  • Front Office Operations: Greet visitors, parents, students, and staff, answer phone calls, and direct inquiries as appropriate.
  • Student Records: Maintain and update student records (CA60s), including attendance, enrollment forms, and emergency contact information. Ensure confidentiality and compliance with relevant laws and regulations.
  • Scheduling: Assist with scheduling appointments, meetings, and events within the school calendar. Manage the school's daily schedule, including field trips and other extracurricular activities.
  • Communication: Serve as the primary point of contact for communication between parents, students, and staff. Disseminate information regarding school policies, events, and announcements.
  • Financial Management: Assist with the management of petty cash and processing purchase orders.
  • Data Entry and Reporting: Input and update data in school management systems, prepare reports, and ensure accuracy in all documentation.
  • Student Health and Safety: Monitor and manage student attendance, and respond to emergencies or incidents as needed. Ensure that health and safety protocols are followed in the office. Submit local Health Department reporting requirements.
  • General Office Duties: Order office supplies, prepare materials for meetings or events and handle other clerical duties as assigned.
Qualifications:

  • High school diploma or equivalent required; Associate's degree or higher preferred.
  • Previous experience in an administrative or office environment, preferably in a school setting.
  • Proficient in Google Drive, Apple Products, Word, Excel, and PowerPoint and familiarity with school management software PowerSchool.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to work independently and as part of a team.
  • Friendly, professional demeanor and customer service skills.
Physical Requirements:

  • Ability to sit, stand, and walk for extended periods.
  • Ability to lift and carry light office supplies and materials.
  • Ability to operate office equipment (e.g., computers, printers, telephones).
Report Times:

  • Monday-Friday 7:15-3:30
  • 2-3 weeks prior to the school year beginning
  • 2-3 weeks concluding the school year
Benefits:

  • Hourly Pay Rate Based on Experience $16.00 or $17.00
  • 11 Paid Personal Days
  • 3 Paid Snow Days
  • Health, Dental, & Vision Insurance Provide or Stipend in lieu of Insurance
  • Short/Long Term Disability
  • Michigan Retirement Pension/Benefits
  • Longevity Pay (Beginning of the 5th year)
  • Tentative Yearly Staff Bonus
Berrien RESA

Job Tags

Hourly pay, Temporary work, Local area, Monday to Friday,

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