Job Description

Summary: Our client in Spartanburg is hiring a Purchasing Administrator to be responsible for entering and managing all purchase and manufacturing orders with outside vendors. The coordinator serves as a key liaison between vendors, production, receiving, and customer service to ensure accurate on-time deliveries.

This is a Direct Hire position with standard hours working 4 days in-office, and 1 day at home per week.

Responsibilities:

• Enter and maintain purchase and manufacturing orders, revising details as needed due to pricing, quantity, or delivery changes.
• Issue and track rehandle orders sent to the distribution center.
• Follow up with vendors to confirm purchase orders and secure timely delivery.
• Collect and analyze vendor performance data to prepare monthly reports.
• Coordinate with Receiving to resolve overages on received purchase and manufacturing orders.
• Track incoming component shipments and release them to production facilities based on demand and customer shipping schedules.
• Update purchase orders with shipping information and tracking details upon receipt.
• Work closely with Customer Service to ensure direct shipment POs match those generated by Sales.
• Monitor and follow up on all sample orders from vendors to ensure on-time delivery and proper documentation (packing lists, tracking numbers).
• Complete all assigned tasks accurately and on time.
• Maintain a professional and positive work attitude, fostering a clean, organized, and collaborative environment.
• Ensure clear and consistent communication with internal teams and external vendors.

Qualifications:

• High school diploma or equivalent required.
• 2–3 years of experience in a purchasing or production planning role.
• Proficient in Microsoft Office, particularly Excel.
• Strong written and verbal communication skills for interacting across departments and with external partners.
• Excellent organizational and analytical skills with strong attention to detail.
• Self-motivated with the ability to prioritize tasks and work independently.
• Comfortable handling large volumes of data and problem-solving in a fast-paced environment.
• Demonstrates a team-oriented mindset and commitment to achieving deadlines.

Compensation:

• $22-26/hour depending on experience
• Direct Hire
• Health, dental, and vision benefits
• Paid vacation, personal days, sick days, and paid holidays

Schedule:

• Monday through Friday, 8am to 5pm
• 4 days in office, 1 day at home

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