Job Description

School Business Administrator/Board Secretary at Long Branch Public Schools summary:

The School Business Administrator/Board Secretary oversees and manages the financial operations, budgeting, and compliance of a school district, ensuring efficient use of resources to support educational goals. This role includes maintaining records, supervising facilities management, handling procurement, risk management, payroll, and board meeting administration. The position acts as a liaison between the Board of Education, staff, and external agencies to facilitate smooth business operations and regulatory adherence.

Position Type:
Administration
Date Posted:
9/25/2025
Location:
Central Office
Closing Date:
10/13/2025
TITL E : School Business Administrator / Board Secretary
QUALIFICATIONS:

1. Valid New Jersey School Business Administrator/ Board Secretary certificate or eligibility
2. Minimum experience as determined by the Board.
3. Understanding of the principles and practices of financial accounting and reporting procedures consistent with statute, code, and GAAP requirements.
4. Knowledge of accepted business practices in school districts related to budget preparation and administration, risk management, purchasing, transportation, food services, school plant operations, and facility planning.
5. Demonstrated organizational, communication, and interpersonal skills.
6. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.
7. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

REPORTS TO: Superintendent of Schools/Board of Education
TERMS OF EMPLOYMENT: Twelve-month position.
EVALUATION: Evaluated annually in writing by the Superintendent of Schools
ESSENTIAL FUNCTION: To supervise, manage, and coordinate the business affairs of the district efficiently and effectively to ensure that educational support services help to achieve the educational goals of the district with the available financial resources.
PERFORMANCE RESPONSIBILITIES

1. Assists the Superintendent in the preparation of the annual school budget and is responsible for the administration of all phases of the budget throughout the year.
2. Serves as general accountant for the Board. Keeps accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code, and Board policy.
3. Assumes responsibility for the audit of all claims, invoices, and demands against the Board, presents them for Board approval, and submits them to the treasurer of the school monies for payment.
4. Collects tuition fees and other monies due to the Board, not payable directly to the treasurer of school monies, and transmits such funds to the treasurer.
5. Serves as the official purchasing agent of the Board and is responsible for establishing procedures for the acquisition of supplies and equipment for the district in accordance with law and Board policies.
6. Oversees the operation and maintenance of all school facilities and supervises custodial, ground, and maintenance services. Ensures that all local, state/federal standards for the health and safety of students and staff are maintained and that required reports are maintained.
7. Assists the Superintendent in the development and implementation of a multi-year (3-5 years) comprehensive maintenance plan and the district's long-range facilities master plan.
8. Is responsible for the efficient operation of the district's food services program and ensures that procedures are in accordance with law and regulations.
9. Administers the district's insurance/risk management program.
10. Assists the Superintendent in the projection of facility needs and oversees all construction programs. Helps develop educational standards for sites, buildings, and equipment, prepares cost data, and cooperates with the architect and construction supervisor during construction programs.
11. Acts as the agent of the Board in site acquisitions and sale/lease of property, and is responsible for scheduling the use of school buildings and grounds by authorized groups in accordance with Board policies.
12. Oversees the preparation of the district payroll and ensures proper maintenance of records related to auditing requirements, tax laws, and employee benefits. Is responsible for implementing, hospitalization, major medical, and other types of Board-approved employee benefit plans.
13. Is responsible for the investment of Board funds in accordance with the statute and Board policy.
14. Assists the Superintendent and the Board in developing and updating policies for all aspects of the school business operation.
15. Safeguards and maintains all records and papers of the Board, and devises a system of acceptable recording and filing to guarantee the safety and availability of all reports, minutes of meetings, contracts, communications, and publications, and such other documents as the Board may place in the secretary's custody.
16. Is responsible for the retention and destruction of public documents in accordance with state law and retention schedules and serves as the district's records management officer.
17. Notifies all Board members of regular and special meetings. Calls special meetings whenever requested by the Board president or by a petition signed by a majority of the Board. Attends all Board meetings.
18. Records all proceedings of Board meetings, prepares the official meeting minutes and handles all correspondence of the Board.
19. Performs duties related to school elections as required by law and works cooperatively with the county board of elections, the county clerk, and the district board of elections in facilitating all regular and special school elections.
20. Presides at the annual reorganization meeting of the Board until such time as a president is elected.
21. Administers the oath of office to newly elected board members and newly approved staff members.
22. Annually develops and transmits to the County Superintendent, or before February 1, a list of names of the school officials, by office and position, whose responsibilities require the filing of Financial and Personal/Relative Disclosure Statements.
23. Notifies the County Superintendent of the names of newly elected or appointed board members to obtain the state-required Financial and Personal/Relative Disclosure Statements and informs the County Superintendent of new administrators or supervisors appointed after the April 30 filing date.
24. Prior to the annual submission to the County Superintendent, check that the completed disclosure forms have been reviewed to ensure that both required forms have been filed, that all questions have been answered or indicated as not being applicable, and that each copy is signed by an original signature.
25. Provides to the County Superintendent the names of all persons on the February 1 list of school officials and all newly elected or appointed persons who have failed to file as required under the law.
26. Notifies the New Jersey School Boards Association of the names of newly-elected or appointed school board members in a timely manner to ensure the fulfillment of training required by the School Ethics Act.
27. Performs such other duties as prescribed by law or assigned by the Superintendent of Schools or the Board.

Salary Range: $165,000 - $185,000

Keywords:

school budget management, financial accounting, board secretary duties, school facilities management, procurement and purchasing, risk management, payroll administration, school policy development, records management, education finance compliance

Job Tags

Full time, Work at office, Local area,

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